Maharashtra shops and establishment act Registration Process, Documents, Fees

Maharashtra shops and establishment act Registration Process, Documents, Fees

All the shops and business units in Maharashtra must be registered under Maharashtra Shops and Establishment Act. Business becomes legal with this registration and the employees receive fair working conditions. In the state, no shop, office, hotel, theatre, or service unit is legally allowed to run without it.

Why This Act Was Introduced

The Act was developed to govern working hours, holidays, wages and standards among the employees. It provides regulations to shops, restaurants, residential hotels, theatres, and others.

The aim is simple. Secure the rights of the employees and keep businesses operating within fair labour practices. Legal recognition and compliance benefits are also enjoyed by the employers.

Scope of the Act in Maharashtra

The Act covers a wide list of establishments. Registration is compulsory for:

• Shops and showrooms
• Offices of private companies
• Hotels, restaurants, and cafes
• Theatres, amusement parks, and entertainment houses
• Warehouses and godowns
• Educational and medical institutions
• IT firms, BPOs, and service units

Even small businesses with a few employees need registration.

Registration Process in 2025

The process in Maharashtra is now fully online. The state labour department manages the portal for registration. Employers must apply within 30 days of starting operations.

Application Filing

Go to the official labour department website. Fill the online form with details of employer, address, and number of employees.

Attach Documents

Upload all required documents in scanned format. (Full list given in next section).

Pay Fees

Pay fees based on number of employees. The portal accepts net banking, cards, and UPI.

Verification by Inspector

Labour officer reviews application. Sometimes an inspection of premises may happen.

Grant of Registration Certificate

Once approved, a digital certificate is issued. This certificate must be displayed at your establishment.

Documents Required for Registration

You need proper documents for smooth approval. In Maharashtra the following are required:

• Identity proof of employer (Aadhaar, PAN, or voter ID)
• Address proof of employer (utility bill, ration card)
• Proof of business premises (rent agreement, tax receipt, or electricity bill)
• Certificate of incorporation or partnership deed, for registered firms
• Details of employees, including count and roles
• PAN of business (if applicable)
• Passport size photographs of employer or manager

These documents should be valid and updated. Wrong or incomplete details may cause rejection.

Read More Shop and Establishment License Renewal in 2025

Fees for Registration in Maharashtra 2025

The number of employees determines the registration fees. Updated fee slabs for 2025 are:

Renewal fees are also applicable each year. Delay in renewal invites penalty.

Validity and Renewal Rules

The certificate is usually valid for one to five years based on employer’s choice. File the renewal before the expiry date

If renewal is late, penalty applies. In some cases, it can be double the annual fee. Employers must track deadlines to avoid penalties and suspension

Rights and Duties Defined by the Act

The Maharashtra Act defines clear duties for employers and rights for workers.

Employer Duties

• Keep time books and salaries.
• Allow weekly regular holiday.
• Assure occupational safety and cleanliness.
• Hang the certificate in the office.

Employee Rights

• Fixed working hours and overtime pay
• Paid leave, casual leave, and holidays
• Protection against unfair dismissal
• Safe and healthy work environment

This balance of rights and duties is the core reason why the Act is enforced.

Read More Karnataka shops and establishment act Registration in 2025

Benefits of Registration

A registration under the Act has several advantages:

• Legal recognition of business.
• Evades fines and compulsory shutdown.
• Develops trust with the customers, banks, and vendors.
• Assists employers in a clear manner in handling the workforce.
• Guarantees the rights of employees and creates confidence.

As businesses in Maharashtra become more urban, it becomes not only mandatory but obligatory to comply.

Penalties for Non-Compliance

Conducting a shop or an office without registration is a crime. The consequences include:

• Hefty penalties by the labour department.
• Shutting down of business premises.
• Suit against employer.
• Bad market reputation.

City inspections are common such as Mumbai, Pune and Nagpur. That is why it is dangerous to overlook compliance.

2025 Updates in Maharashtra Registration

In 2025, the government of Maharashtra has improved its online systems. Employers can now apply, renew, and download certificates without visiting offices.

The portal also supports payment by using UPI and with mobile wallets. The issuance of QR-coded certificates is underway, which can be easily verified at the time of inspections.

Conclusion 

Maharashtra Shops and Establishment Act registration in 2025 is an online process. Stress can also be documentation, fees and deadlines for many business owners.

Agile Regulatory will assist you in this easily. Our professionals take up the processing of forms, payment of fees and tracking of renewals. We will make sure that you are properly registered in good time.

When you get Agile Regulatory, you will save time, keep out of trouble and concentrate on your business development. As any person who has to maintain a shop, office or a commercial unit in Maharashtra, Agile Regulatory is the partner to go in a hassle free compliance.