Certificate of Origin for Export Registration

Introduction to Certificate of Origin for Export Registration

The Certificate of Origin (CoO) is a primary document in international trade. It is highly essential for all export shipments. This document formally proves the nationality of the goods being shipped. It states the country where the product was manufactured, processed, or produced. 

The CoO acts as a declaration, it assures customs authorities in the importing country about the goods' true source. This document is not issued directly by the exporter. Instead, an authorized third-party agency issues it. In India, many government bodies and trade promotion councils issue this certificate officially. The CoO is fundamental. It is necessary for customs clearance. It helps trade authorities apply correct tariffs, especially under special trade agreements. 

What is Certificate of Origin for Export and Import

The Certificate of Origin serves a very specific and crucial purpose in global commerce easily. It is fundamentally an authenticated statement. This statement confirms the country of manufacture, growth or processing of a specific consignment of goods accurately

For Export the CoO confirms that the goods originate from India. This proof is needed for many reasons now. The importing country uses this document to enforce its trade policies. They check for quotas. They look at trade restrictions. They confirm the correct application of tariffs. Indian exporters must ensure the details on the CoO exactly match the details on the commercial invoice and the shipping bill well.

Certificate of Origin Format

The Certificate of Origin Format is not universal at all. It changes based on the type of certificate being issued. However, every CoO must contain several core pieces of information, this information is legally required.

1. Exporter Details
2. Consignee Details
3. Transport Details
4. Product Description
5. Quantity and Value
6. Origin Criterion
7. Certification Authority Seal and Signature
8. Type of Certificate

Importance and Benefits of Certificate of Origin

The Certificate of Origin holds immense importance. It delivers significant benefits to the Indian exporter. It is not merely a formality, it is a powerful tool. 

• Compliance with Foreign Customs Rules: The CoO is a mandatory document in most foreign customs jurisdictions. It ensures the shipment complies with the importing country's regulations
• Claiming Preferential Tariffs: This is the most significant benefit for specific exports. If India has a trade agreement (like a Free Trade Agreement, or FTA) with the importing country, the Preferential CoO allows the foreign buyer to pay reduced or zero customs duties easily
• Trade Statistics and Policy: Governments globally use the CoO data. They track the actual flow of goods based on origin
• Letter of Credit (L/C) Requirement: In many international sales, the foreign bank mandates the presentation of a valid CoO
• Authenticity and Trust: The CoO issued by a recognized authority and now verifiable online via a QR code, assures the foreign buyer of the product’s quality and origin completely.
• Avoidance of Fines and Penalties: Proper issuance of the CoO prevents the exporter from facing fines. It stops penalties imposed by foreign customs for misdeclaration of origin. 

Types of Certificate of Origin

The Certificate of Origin is broadly categorized into two main types

Who Issued Certificate of Origin in India

The authority to issue the Certificate of Origin in India is delegated by the Directorate General of Foreign Trade (DGFT). DGFT is the nodal agency. The DGFT authorizes a large network of entities. These entities are categorized based on whether they issue Preferential or Non-Preferential CoOs. The entire process is now unified. It uses the Common Digital Platform managed by the DGFT entirely. All authorized agencies must operate through this single platform easily.

Authorized Issuing Agencies in India

The agencies are numerous. They cover various products and regions.

How to get Certificate of Origin

Getting the Certificate of Origin requires a systematic approach. The entire process is now digital. The exporter must ensure all prerequisite registrations are complete. Then they file the application. The DGFT has streamlined the steps, this makes the process faster.

Who needs to obtain Certificate of Origin

Any Indian entity that exports goods must obtain a Certificate of Origin. 

1. Exporters seeking Tariff Benefits 
2. Exporters whose goods are subject to trade restrictions
3. Exporters dealing with L/C transactions
4. All other general exporters

Documents Required to apply for Certificate of Origin

The online application demands specific documentation. These documents prove the nature, value, and origin of the goods clearly.

1. Commercial Invoice
2. Packing List
3. Shipping Bill or Bill of Lading (or Air Way Bill)
4. Proof of Origin
5. Digital Signature Certificate (DSC)
6. Importer-Exporter Code (IEC)

Common Digital Platform for Issuance of Certificate of Origin

The DGFT launched the Common Digital Platform to modernize the CoO issuance process. The platform is the single electronic interface. It is used by all exporters and all authorized agencies.

Certificate of Origin Registration Process - Step-by-Step Process

The entire Certificate of Origin registration process is now a well-defined online procedure easily. Exporters follow a set sequence on the Common Digital Platform.

Step 1: Exporter Registration The exporter must first register on the Common Digital Platform. This requires a valid IEC number and a registered DSC or Aadhaar e-Sign. The system links the exporter's profile directly to the DGFT database.

Step 2: Selection of Certificate Type The exporter logs in. They select the type of CoO needed. They choose either "Preferential" or "Non-Preferential". They select the specific trade agreement (if Preferential) accurately.

Step 3: Application Form Filing The application form is completed by the exporter online. They also enter all the necessary information. This contains Exporter information, Consignee information, description of the product (HS Code), value, quantity and the exact route of shipment.

Step 4: Issuing Agency The system offers a menu list of authorized agencies in accordance with the chosen type of certificate and trade agreement. The exporter selects the favored agency (e.g. EIC in the case of CEPA or local Chamber of Commerce in the case of Non-Preferential).

Step 5: Document Upload and Attestation The obligatory documents are uploaded. This involves Commercial Invoice, Packing List and Shipping Bill/Bill of Lading. All the documents uploaded by the exporter are required to be signed with the registered DSC by means of digital signature.

Step 6: Fee Payment Fee payment is done online through the portal integrated payment gateway, and such funds are collected depending on the issuing agency and kind of certificate.

Step 7: Agency Review and Issuance The Issuing Agency reviews the application and the documents and issues the application. In case of satisfaction, the CoO is signed digitally by the agency. The exporter can download the electronic CoO immediately on the portal. In case of discrepancies, the agency puts up a query.

Validity and Renewal of Certificate of Origin in India

The Certificate of Origin is a document specific to a single, complete export shipment. Its validity is tied to that particular consignment

• Validity: The CoO is generally considered valid for the duration of the shipment. However the document itself will often specify a validity period from the date of issuance clearly. This period typically aligns with the expected transit time. For administrative purposes the certificate usually has a validity of 12 months from the date of issuance
• Renewal: The CoO is not renewed because it applies to one shipment only. A new CoO must be applied for every separate export consignment. If the goods are re-exported or the original certificate is lost the exporter can apply for a "Duplicate" or "Retrospective" CoO through the platform. This new application must reference the original shipment details. The process ensures proper record-keeping for every batch of exported goods efficiently always. The exporter's underlying registration (IEC, DSC, and the DGFT portal registration) is continuous.

Post Registration Compliances after obtaining Certificate of Origin

Obtaining the CoO is not the last step at all. The exporter must follow key post-registration compliances to ensure the document remains valid and effective for the long run.

1. Record Maintenance: The exporter must securely maintain all the supporting documents. This includes the application form, the final CoO copy, the commercial invoice, the manufacturing declaration, and the shipping documents. 
2. Display of CoO: The CoO is a critical part of the shipping documentation set. It must be provided to the carrier and the customs clearing agent. This is necessary for the final customs clearance in the destination country.
3. Audit and Verification: If a foreign customs authority challenges the origin of the goods, the DGFT or the Issuing Agency may initiate a post-shipment verification. The exporter must cooperate fully. They must provide all original supporting records immediately.

Agile Regulatory as Certificate of Origin Consultant

Agile Regulatory provides expert guidance now. We simplify the complex process of obtaining your Certificate of Origin easily. 

Our Expert CoO Consultation Services

1. IEC and Digital Signature Guidance
2. Origin Criteria Determination
3. End-to-End Application Filing
4. Manufacturer's Declaration Assistance
5. Proactive Query and Clarification Management
6. Documentation Compliance and Record Keeping

Partner with Agile Regulatory. We turn compliance into a competitive advantage easily.