PIMS Registration: Paper Import Monitoring System in India

PIMS Registration: Paper Import Monitoring System in India

If you're an importer dealing with paper and paper products in India, then PIMS — the Paper Import Monitoring System — has become an essential part of your compliance checklist. Simply put, PIMS is an online regulatory system introduced by India’s Directorate General of Foreign Trade (DGFT) that tracks and monitors imports of specific categories of paper and paperboard items.

The aim? To ensure transparency, curb unfair trade practices like dumping and under-invoicing, prevent prohibited goods from entering the Indian market, and support the domestic paper industry. Its implementation marks a big step in how paper imports are monitored in India.

Why Was PIMS Introduced?

Before PIMS came into effect, paper import was largely on a “Free” import policy basis — meaning no special registration or monitoring was required. But the domestic industry raised concerns about:

• Unfair competition from dumped imports
• Under-invoicing and mis-declaration
• Re-routing of goods through third countries to avoid duties
• Distortion of market pricing and pressure on local manufacturers

To address these challenges, the Government amended the import policy for paper products, shifting many tariff lines from “Free” to “Free, subject to compulsory registration under PIMS.”

What Products Are Covered?

PIMS applies to a wide array of paper and paperboard products — including but not limited to:

• Newsprint (glazed and other categories)
• Handmade paper and paperboard
• Photographic base and tissue paper
• Wallpaper base and specialty paper
• Litho/offset and duplicating paper
• Drawing and account book paper

In total, the coverage includes over 200 tariff lines under Chapter 48 (HS Code) of the Indian Import Tariff.

The PIMS Registration Process (Step-by-Step)

When you’re importing covered paper products into India, here’s a simple walkthrough of how PIMS works:

1. Preparing Your Documents

Get all your key documents ready — including:

• Commercial Invoice
• Packing List
• Bill of Lading or Airway Bill
• Company’s IEC (Import Export Code)
• Digital Signature Certificate (DSC), if required

You’ll also need to know the HS code and details of your products.

2. Apply Online (on the PIMS Portal)

The application is filled and submitted on the PIMS portal (DGFT’s authorised interface). When filling the form:

• Enter product HS codes and descriptions
• Mention the expected date of arrival of the consignment
• Declare origin and quantity details
• Upload supporting documents where necessary

Once submitted, the portal generates a Unique Registration Number (URN) automatically.

3. Timing Is Key

You must apply no earlier than 75 days and no later than 5 days before the expected arrival date of your shipment. Missing this window can lead to compliance issues or delays in customs clearance.

4. Fee and Validity

A small government fee of ₹500 applies to each registration. Once granted, the URN is valid for 75 days from the issue date — giving you enough time to bring in the cargo and complete the Bill of Entry procedures.

Yes — you can use the same registration number to cover multiple Bills of Entry as long as they fall within validity and quantity parameters.

5. Customs Clearance

The URN and its expiry date must be clearly mentioned on the Bill of Entry — without this, customs will not process the consignment. It’s mandatory, and no exceptions are allowed (except for small sample shipments under specific exemptions).

Eligibility and Applicability

PIMS Registration is mandatory for all importers of specified paper products regardless of:

• Mode of transport (sea, land or air)
• Purpose of import (commercial, manufacturing, resale)
• Import schemes used (e.g., Advance Authorization, DFIAs, SEZ/FTWZ or EOU imports)

However, consignments of samples with a Free on Board (FOB) value of ₹10,000 or less are exempt from PIMS registration

Benefits of PIMS

While compliance can feel like extra paperwork at first, PIMS brings several important benefits:

✔️ Market transparency and trade data accuracy

 ✔️ Fairer competition for domestic producers

 ✔️ Reduces under-invoicing and fraudulent mis-declarations

 ✔️ Aids better policy formulation with real trade data

All these contribute to a healthier market ecosystem and stronger manufacturing base in India

 Limitations & Challenges

While PIMS offers greater transparency, some importers find the online process challenging without technical support. Registration timing, documentation accuracy, and HS code classification demand careful management.

Conclusion

The Paper Import Monitoring System (PIMS) represents a significant evolution in trade regulation for paper products in India. By mandating advance online registration, it strengthens compliance, enhances transparency, and serves as an effective tool against unfair trade practices — aligning with broader trade policy goals. Importers, therefore, must understand its requirements, plan their timelines, and ensure compliance to avoid customs delays or penalties. As India increasingly embraces digital regulatory frameworks, systems like PIMS help balance national interests with international trade facilitation — ensuring fair play for domestic stakeholders and foreign participants alike.

From an AgileRegulatory perspective, PIMS stands as a model of proactive trade regulation — agile, data-driven, and oriented towards protecting industry interests without compromising on efficiency. It reflects how regulatory systems can be both robust and flexible, supporting trade while safeguarding local markets.