Spice Board Registration

Overview of Spice Board Registration

The Spices Board of India, established in 1987 under the Ministry of Commerce and Industry, is an autonomous body dedicated to the regulation and promotion of the spice industry in the country. Functioning with the objective of ensuring the sustainable growth of Indian spices, the board engages in various key activities. It sets and maintains quality standards for spices, conducts research and development to enhance production, promotes market access and exports through international collaborations and trade events, and provides training to farmers for adopting modern and sustainable cultivation practices.

Spice Board Registration Sample Certificate

Function of Spice Board Department

1. Quality Control: The board establishes and maintains quality standards for various spices produced in India. It conducts research and development activities to ensure the quality and safety of spices for domestic consumption and international trade.

2. Market Promotion: The Spice Board actively promotes Indian spices in both domestic and international markets. This involves organizing trade fairs, exhibitions, and buyer-seller meets to facilitate interactions between spice producers and potential buyers, thereby boosting market access and demand.

3. Export Promotion: A significant function of the board is to promote the export of Indian spices. This includes providing market intelligence, supporting exporters in meeting regulatory requirements in different countries, and participating in global forums to strengthen the position of Indian spices in the international market.

4. Research and Development: The board conducts research and development activities to enhance spice production. This involves efforts to increase yield, improve quality, and introduce new varieties of spices. The aim is to adopt modern and sustainable farming practices for the benefit of spice growers.

5. Training and Extension Services: To empower spice growers with the latest knowledge and techniques, the Spice Board conducts training programs and extension services. This helps farmers adopt modern farming practices, improve productivity, and stay informed about market trends.

6. Certification and Standardization: The board provides certification for spices to meet international quality standards. This certification ensures that Indian spices comply with the regulatory requirements of importing countries, facilitating smoother trade and market access.

7. Sustainability Initiatives: The Spice Board focuses on promoting sustainable and organic farming practices. This includes initiatives to minimize the environmental impact of spice cultivation and ensure the long-term viability of the industry.

8. Collaboration and Networking: The board collaborates with international organizations and participates in global forums to strengthen ties and collaborations in the spice industry. This includes engaging in bilateral agreements and partnerships to promote spice trade.

Types of Registration Under Spice Board

1. Spice Board Merchant Exporter Registration Certificate:

A Spice Board Merchant Exporter is an individual or business entity engaged in the export of spices and related products, duly registered with the Spice Board of India. This registration ensures compliance with quality standards, and regulatory requirements, and facilitates access to various incentives and market support provided by the Spice Board.

2. Spice Board Manufacturer Exporter Registration:

A Spice Board Manufacturer Exporter is an individual or business entity involved in both the manufacturing and export of spices, registered with the Spice Board of India. This registration ensures adherence to quality standards, and regulatory compliance, and provides access to various incentives and market support facilitated by the Spice Board.

3. Spice Board Auctioneer License:

Under the regulations outlined in the Cardamom (Licensing & Marketing) Rules of 1987, which align with the Spices Board Act of 1986, individuals intending to engage in the role of an Auctioneer must adhere to specific requirements. According to Rule 4(1), anyone wishing to conduct business as an Auctioneer is required to apply for a license from the Spices Board.

This process ensures that individuals or entities involved in auctioning cardamom comply with established standards and regulations set forth by the Spices Board, contributing to the orderly and regulated marketing of cardamom within the framework of the governing laws.

4. Spice Board Dealer License:

The Spices Board issues Dealer Licenses for both small and large quantities of cardamom in adherence to the provisions outlined in the Cardamom (Licensing & Marketing) Rules of 1987, incorporating subsequent amendments. This licensing mechanism aims to facilitate ease of doing business in the cardamom trade. Individuals or entities seeking to engage in the dealing of cardamom can obtain the appropriate license from the Spices Board.

By aligning with regulatory standards, this process not only ensures compliance with established rules but also supports the streamlining of cardamom transactions, promoting a conducive environment for businesses involved in the cardamom industry.

What is CRES ( Certificate of Registration as Exporter of SPICES)?

CRES means Certificate of Registration as Exporter of Spices. It's a mandatory document; the Spices Board issues it under the Spices Board Act. You need a valid Import-Export Code (IEC) from DGFT before you apply for CRES. This certificate officially recognizes your business as a legal spice exporter from India.

It also serves as the Registration-cum-Membership Certificate (RCMC) for spice exporters. This single certificate replaces the separate RCMC, which is required for other exports, simplifying processes for you greatly. The Board must have your business registered to monitor quality and give benefits to you.

Documents for Spice Board Certificate

The specific documents required for Spice Board registration in India may vary based on the type of entity and the nature of the spice-related activities. However, here is a general list of documents commonly requested during the Spice Board registration process:

• Application Form: Duly filled and signed application form obtained from the Spice Board
• Identity Proof: Copy of PAN card, Copy of Aadhar card or any other government-issued identity proof
• Address Proof: Copy of utility bills like electricity, water, gas bill or lease agreement
• Business Details: Partnership Deed, Memorandum of Association and Articles of Association
• Bank Details: A copy of a cancelled cheque or a bank statement
• Registration Certificate: Copy of GST registration certificate
• Spice Details: Information on the types of spices dealt with and their quantities
• Import Export Code Certificate, if involved in export activities
• Details of machinery used in processing, packaging, or any other relevant operations.
• Any relevant certifications, such as organic certification.
• Photographs: Passport-size photographs of the applicant.
• Fee Payment Proof: Proof of payment of the required application fee.

Registration Process of Spice Board Certificate

Applying for Spice Board registration in India involves several steps. Here is a detailed process:

Step 1: Check the Eligibility: Ensure that you meet the eligibility criteria for Spice Board registration. This typically includes individuals, farmers, exporters, processors, and traders involved in the spice industry.

Step 2: Visit the Spice Board Website: Go to the official website of the Spices Board of India. 

Step 3: Prepare Required Documents: Collect all necessary supporting documents. This may include proof of address, proof of identity, details of machinery used (if applicable), and any other documents specified in the application form.

Step 4: Submit the Application: Submit the completed application form along with the required documents to the designated Spice Board office. Follow the specified submission process, which may include online submission or in-person submission at the office.

Step 5: Application Fee Payment: Pay the applicable application fee. The fee amount can vary depending on the type and scale of the operation. Check the website or contact the Spice Board for information on payment methods

Step 6: Verification Process: The Spice Board will review your application and conduct necessary verifications. This may involve checking the information provided and inspecting your facilities.

Step 7: Approval and Certificate Issuance: Upon successful verification, the Spice Board will approve your application. You will then be issued a Spice Board registration certificate. This certificate validates your registration and allows you to participate in the spice trade according to the specified category.

Step 8: Renewal: Be aware of any renewal requirements and ensure that your registration is kept up-to-date by renewing it as per the stipulated guidelines.

Spices Board Registration Fees Structure

The Spices Board registration fees can be paid via a demand draft made payable to the Spices Board, Ernakulam, along with any applicable taxes. The fee structure is as follows:

By following these guidelines, applicants ensure that their registration process is completed smoothly and in accordance with the regulations set forth by the Spices Board.

Validity and Renewal of Spice Board Registration

Your CRES certificate is usually issued for a block period of three years. Exporters must mark the expiry date carefully because renewal is not automatic; you must renew it actively Renewal applications should be submitted well before the expiry to avoid any gap in your legal status.

If you fail to renew your certificate timely you may need to apply as a fresh applicant again meaning a longer process and possibly more fees. It's really better to renew early and simply keep your export operations running smoothly.
 

List of Scheduled Spices under Spice Board of India

The Spices Board has control over the production, development, and export of 52 scheduled spices under the Spices Board Act, 1986. These spices, which include the most popular ones are regulated by the Board. Some key items covered are:

1. Cardamom - Elaichi
2. Pepper - Kali Mirch
3. Chilly - Mirch
4. Ginger - Adarak
5. Turmeric - Haldi
6. Coriander - Dhania
7. Cumin - Jeera
8. Fennel - Saunf
9. Fenugreek - Methi
10. Celery - Ajmod
11. Aniseed - Vilaiti Saunf
12. Bishipsweed or Carom Seeds - Ajwain
13. Caraway - Shah Jeera
14. Dill - Sowa
15. Cinnamon - Daalchini
16. Cassia
17. Garlic - Lahsun
18. Curry Leaf - kadi patta
19. Kokam
20. Mint - Pudina
21. Mustard - Sarso
22. Parsley - Amjod
23. Pomegranate seed - Anardana
24. Saffron - Kesar
25. Vanilla
26. Tejpat (Indian Bay Leaf)
27. Pepper Long - Pippalli
28. Star Anise - Charkra Phool
29. Sweet flag or Calamus - Vacha
30. Greater Galanga - Kulanjan
31. Horse-Raddish
32. Caper - Kabraa
33. Clove - Laung
34. Asafoetida - Hing
35. Combodge (Malabar Tamarind) - Goraka
36. Hyssop - Zufah-Yabis
37. Juniper Berry - Aaraar
38. Bay Leaf (European Bay Leaf)
39. Lovage - Ajwain
40. Marjoram - Maruwa
41. Nutmeg - Jaifal
42. Mace - Javitri
43. Basil - Tulsi
44. Poppy Seed - Posta Dana
45. All-Spice 
46. Rosemary - Gulmehndi
47. Sage - Tej Patta
48. Savory - 
49. Thyme - Banajwain
50. Oregano
51. Tarragon - Naagdauna
52. Tamarind - Imli

Your export of any product where a spice listed above is predominant, like spice oils or oleoresins, will also need CRES registration. This extensive list shows how wide the Board’s mandate is.

Mandatory Spices for Quality Testing

The Board’s key function involves maintaining strict quality control for Indian spices exported. All scheduled spices especially those for export, face stringent quality evaluation.

Tests focus on food safety parameters these include checks for:

1. Microbial Contamination (like Salmonella and E. coli)
2. Aflatoxins (cancer-causing toxins from mold)
3. Pesticide Residues (checked against global Maximum Residue Limits - MRLs)
4. Heavy Metals (such as Lead and Cadmium) and
5. Physical Purity (checking for extraneous matter and correct moisture content)

The Board’s laboratories and certified agencies ensure that your spices meet international safety and quality standards, protecting India's brand globally.
 

Post Registration Compliance after obtaining Spice Board Registration

The most important obligation is filing quarterly returns with the Spices Board. These returns, submitted on Form B, detail the volume and value of spices you exported during that quarter. Non-compliance with this filing requirement can lead to penalties or even risk CRES cancellation. Furthermore you must inform the Board of any changes to your registered business details like a change in premises or partnership structure

The process of CRES registration and maintaining compliance is detailed, it must be done with precision. The rules are not meant to confuse you, they just ensure quality and legality.

Let Agile Regulatory guide your compliance journey. We offer services ensuring your Spices Board registration is secured and all your filings are handled. We help you stay 100% compliant, letting you focus on the growth of your export business. Contact us today to simplify your path to global spice trade.

Benefits of Spice Board Registration

Applying for Spices Board registration in India offers several benefits to individuals and businesses involved in the spice industry:

• Registration with the Spices Board ensures adherence to quality standards, promoting the production and export of high-quality spices from India.

• It provides access to national and international markets, as the Spices Board facilitates trade relationships and certifications that are recognized globally.

• The registration opens up opportunities for export promotion activities, including participation in trade fairs, buyer-seller meets, and promotional events organized by the Spices Board.

• Registered entities receive technical guidance and support from the Spices Board regarding best practices in the cultivation, processing, and packaging of spices.

• The Board offers certification services such as Geographical Indication (GI) tagging, which adds value to specific regional spice varieties.

• Businesses gain access to market intelligence and information on market trends, helping them make informed decisions about production and export strategies.

• The Spices Board invests in research and development initiatives, and registered entities may benefit from advancements in technology and practices within the spice industry.

• In certain cases, registered entities may be eligible for financial assistance and incentives provided by the Spices Board to promote the spice sector.

Spice Board Consultant - Agile Regulatory

Agile Regulatory assists businesses in the process of obtaining Spice Board registration in India. We provide valuable expertise and guidance to navigate the intricacies of the registration process. Our role encompasses comprehensive support, from understanding the specific requirements and eligibility criteria to preparing and submitting the necessary documentation.

Agile Regulatory streamline the application process, offers insights into best practices, and facilitates effective communication with Spice Board authorities. Through our assistance, Agile Regulatory contribute to the efficiency of the registration process, enhancing the likelihood of successful registration for businesses involved in the spice industry.